Executive Assistant

  • £35000.00 - £38000.00 per annum
  • Full Time
  • Liverpool
  • Admin and Secretarial
  • 01/05/2024
  • Office Support
  • BBBH7744
  • Executive Assistant
  • Permanent
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At Adaptable Recruitment we have an Excellent opportunity for an Executive Assistant to the Director of Finance to join an ever growing business in the Liverpool area

Package: up to £38,000 DOE - (9-5pm - 37.5 hours)
Holidays: 22 days + bank holidays - plus Christmas shut down
Location: Liverpool - Flexible & Hybrid working available - Parking on site

Main Responsibilities to Include:-

  • Experienced, highly motivated, forward-thinking individual
  • As the Executive Assistant to the Director of Finance, you will play a critical role in ensuring the smooth and efficient operation of our finance department.
  • The successful candidate will provide a high level of direct support, proactively dealing with a wide range of matters, sometimes highly confidential and/or urgent, while demonstrating initiative and sound judgement.

What You Will Be Doing:-

  • Planning and Organising: Manage and maintain the DoF's diary and email account; Schedule all face to face, video conference and tele conference meetings and international travel itineraries; Organise and manage the department's electronic file storage system on Sharepoint; Manage actions arising from Finance Leadership team and individual meetings.
  • Committee Work: Act as Secretary to the Finance and Investment Committee; Prepare agendas and distribute committee paperwork; Produce minutes of meetings in a timely manner; Facilitate actions arising from meetings.
  • Financial Administration: Processing of orders and invoices for the department; Request new supplier set up and deal with finance non-order invoices; Deal with expenses and subsistence claims; Complete bank transfers, deal with credit card reconciliations, organise department training and away days.
  • Internal/External Liaison: Build and maintain effective links between staff and the DoF; Contribute to meetings, highlighting issues and making suggestions to improve service provision.

The Ideal Candidate:-

  • Exceptional attention to detail and a focus on delivery, the ideal candidate will have excellent interpersonal and organisational skills
  • Extensive experience working as an Executive Assistant or Personal Assistant in a large, complex organisation
  • Sound working knowledge and experience of complex diary management
  • Experience of administering committees: organising meetings, preparing agendas, drafting of reports, and taking minutes
  • Experience of organising meetings and travel schedules
  • Experience managing budgets on a day-to-day basis
  • Excellent IT skills including the use of databases, Microsoft Word, Excel, PowerPoint, Outlook.

Benefits to include:-

  • 30 days annual leave, plus bank holidays, plus Christmas closure days
  • Generous occupational pension schemes
  • Flexible, agile working
  • Government backed "cycle to work" scheme.
  • Affiliated, discounted staff membership to the University of Liverpool Sports Centre
  • Plus, a host of additional family friendly policies

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